Notion Formulas: The Ultimate Cheat Sheet (2023)

The Notion Formula Cheat Sheet 2022 - Thomas Frank

This is a complete quick reference or “cheat sheet” for Notion formulas. On this page you’ll find one or more example formulas for every constant, operator, and function available in the Notion formula editor.

This cheat sheet is meant to be a quick, easy-to-use bookmark.

It is a companion to my complete Notion Formula Reference. There, you’ll find comprehensive technical documentation on Notion formulas, including:

You may also want to check out my Formula Examples Database in Notion itself; there, you’ll find more than 80 example databases demonstrating how to use every formula component listed here.

Here are some of the most common terms you’ll run across when working with Notion formulas. Each link here will take you to a full page in the Formula Reference where you can learn more.

  • Property – other properties that exist in your Notion database.
  • Constant – mathematical constants e and π, plus the Boolean values true and false.
  • Operator – symbols that perform operations on 1-3 operands. Includes mathematical operators (such as add), Boolean operators (such as not), and the ternary operator (if).
  • Function – pre-defined formulas that you can use to accomplish complex things quickly. Examples include concat (combines strings) and dateAdd (adds x units of time to a date).

Arguments are the accepted pieces of data used within functions:

// function_name(argument_1, argument_2) divide(10,2) // Output: 5 // Note that spaces between arguments are optional, but // commas are required. concat("My", " ", "Chemical", " ","Romance") // Output: My Chemical Romance

Notion formulas support four distinct data types:

  • String – text content
  • Number – numeric characters, on which mathematical operations can be performed
  • Boolean/Checkbox – true/false values
  • Date – date objects

Good to know: A Notion formula can only return data of a single type. When working with multiple data types, make sure to use type conversion to convert everything to a single type in order to avoid errors.

The mathematical constant e is known as Euler’s Number, and approximately equals 2.718281828459045.

Full reference: e

e // Output: 2.718281828459 500 * e ^ (.3 * 10) // Output: 10042.768461593832

The mathematical constant pi (π) equals (roughly) 3.1415926559.

Full reference: pi

pi // Output: 3.14159265359 pi * 10^2 // Output: 314.159265358979

The true constant represents the Boolean output true. Its opposite is false.

Full reference: true

true // Output: true (checked checkbox) true ? "😀" : "😭" // Output: 😀

The false constant represents the Boolean output false. Its opposite is true.

Full reference: false

false // Output: false (unchecked checkbox) false ? "😀" : "😭" // Output: 😭

The if() operator allows you to write if-then statements within a Notion formula.

Full reference: if

// if() syntax if(prop("Type")=="Mammal",true,false) // Output: true // ternary syntax prop("Type")=="Mammal" ? true : false // Output: true // Nested if statement if( prop("Age") < 13, "Child", if( prop("Age") < 19, "Teenager", "Adult" ) )

The add (+) operator allows you to:

  • Perform addition on numbers
  • Concatenate strings – i.e. combine them (also doable with concat())

Full reference: add

Usage: + or add()

2 + 5 // Output: 7 "Monkey D." + " Luffy" // Output: Monkey D. Luffy add(4,7) // Output: 11 add("Monkey D."," Luffy") // Output: Monkey D. Luffy

The subtract (-) operator allows you to subtract two numbers and return their difference.

Full reference: subtract

Usage: - or subtract()

12 - 5 // Output: 7 subtract(5,12) // Output: -7

The multiply (*) operator allows you to multiply two numbers together and get their product.

Full reference: multiply

Usage: * or multiply()

12 * 4 // Output: 48 multiply(12,-4) // Output: -48

The divide (/) operator allows you to divide two numbers and get their quotient.

Full reference: divide

Usage: / or divide()

12 / 4 // Output: 3 divide(12,-4) // Output: -3

The power (^) operator (also known as the exponentiation operator) allows you to raise a number to a higher power.

Full reference: pow

Usage: ^ or pow()

3 ^ 4 // Output: 81 pow(4,3) // Output: 64 2 ^ 2 ^ 3 // Output: 256 - evaluates as 2 ^ (2 ^ 3)

The remainder (%) operator allows you to get the remainder after dividing the first operand with the second operand.

Full reference: mod

Usage: % or mod()

19 % 12 // Output: 7 19 mod 12 // Output: 7 mod(-19,12) // Output: -7

The unaryMinus (-) operator negates a number.

Full reference: unaryMinus

Usage: - or unaryMinus()

-42 // Output: -42 -(-42) // Output: 42 unaryMinus(42) // Output: -42

The unaryPlus (+) operator is used to convert Booleans and numeric strings to numbers.

Full reference: unaryPlus

Usage: + or unaryPlus()

+"42" // Output: 42 +true // Output: 1 +false // Output: 0 unaryPlus("42") // Output: 42 20 + + "30" // Output: 50 -+"30" // Output: -30 20 + - + "30" // Output? -10 [Notion will rewrite this to 20 + -(+"30")]

The not operator inverts the truth value of a Boolean/Checkbox value in a Notion formula. Another way of thinking about it is that it returns true only if its operand is false. It accepts Boolean operands.

Full reference: not

not true // Output: false not(true) // Output: false not empty("Hello") // Output: true not if(50>40,true,false) // Output: false

The and operator returns true if and only if both of its operands have a true Boolean value. Otherwise, it will return false. It accepts Boolean operands.

Full reference: and

true and true // Output: true true and false // Output: false and(1>0,0<4) // Output: true if(true and true, "Happy", "Sad") // Output: "Happy" if(true and false, "Happy", "Sad") // Output: "Sad" if(5>4 and 1<3, true, false) // Output: true if(length("Monkey D. Luffy") > 5 and length("Monkey D. Luffy") < 100, true, false) // Output: true 4>2 and 3<4 and 7==7 ? true : false // Output: true

The or operator returns true if either one of its operands is true. It accepts Boolean operands.

Full reference: or

true or false // Output: true false or true // Output: true false or false // Output: false 10 > 20 or "Cat" == "Cat" // Output: true 10 > 20 or "Cat" == "Dog" or true // Output: true

The equality (==) operator returns true if its operands are equal. It accepts operands of all data types – strings, numbers, Booleans, and dates.

Full reference: equal

1 == 1 // Output: True equal(1,1) // Output: True 1 == 2 // Output: False "1" == 1 // Type mismatch error +"1" == 1 // Output: True (uses the unaryPlus operator to convert "1" to a number 2^2 == 4 // Output: True length("Monkey D. Luffy") == 15 // Output: True

The inequality (!=) operator returns true if its operands are not equal. It accepts operands of all data types – strings, numbers, Booleans, and dates.

Full reference: unequal

1 != 2 // Output: True 1 != 1 // Output: False unequal("Cat","Dog") // Output: True "1" != 2 // Type mismatch error 2^3 != 10 // Output: True

The larger (>) operator returns true if its left operand is greater than its right operand. It accepts numeric, date, and Boolean operands.

Full reference: larger

2 > 1 // Output: true 42 > 50 // Output: false // Boolean values equate to 1 (true) and 0 (false). true > false // Output: true true > true // Output: false // For dates, "less than" equates to "before". now() > dateSubtract(now(), 1, "days") // Output: true

The larger or equal (>=) operator returns true if its left operand is greater than or equal to its right operand. It accepts numeric, date, and Boolean operands.

Full reference: largerEq

2 >= 1 // Output: true 42 >= 42 // Output: true // Boolean values equate to 1 (true) and 0 (false). true >= false // Output: true true >= true // Output: true // For dates, "less than" equates to "before". now() >= now() // Output: true

The smaller (<) operator returns true if its left operand is less than its right operand. It accepts numeric, date, and Boolean operands.

Full reference: smaller

2 < 1 // Output: false 42 < 50 // Output: true // Boolean values equate to 1 (true) and 0 (false). false < true // Output: true true < true // Output: false // For dates, "less than" equates to "before". now() < dateAdd(now(), 1, "months") // Output: true

The smaller or equal (<=) operator returns true if its left operand is less than or equal to its right operand. It accepts numeric, date, and Boolean operands.

Full reference: smallerEq

2 <= 3 // Output: true 42 <= 42 // Output: true // Boolean values equate to 1 (true) and 0 (false). false <= true // Output: true true <= true // Output: true // For dates, "less than" equates to "before". now() <= now() // Output: true

The concat() function concatenates (aka combines) its arguments. It accepts one or more string arguments, and outputs a single combined string.

Full reference: concat

concat("Roronoa ","Zoro") // Output: Roronoa Zoro "Roronoa " + "Zoro" // Output: Roronoa Zoro concat("Chopper") // Output: Chopper (this is pointless, but it works) concat("Monkey", " D.", "Luffy", " will ", "be", " King of the Pirates") // Output: Monkey D. Luffy will be King of the Pirates // use "\n" to create line breaks concat("Luffy \n", "Zoro \n", "Sanji \n", "Nami \n") // Output: // Luffy // Zoro // Sanji // Nami

The join() function takes its first argument and inserts it in between each of its additional arguments. It accepts only string arguments.

Full reference: join

join(", ","Luffy","Zoro","Nami","Chopper") // Output: Luffy, Zoro, Nami, Chopper // Use "\n" to add line breaks join("\n","Luffy","Zoro","Nami","Chopper") // Output: // Luffy // Zoro // Nami // Chopper

The slice() function allows you to “slice” up a string and output a smaller piece of it.

Full reference: slice

slice("Dangerfield",0,6) // Output: Danger slice("Monkey D. Luffy",0,6) // Output: Monkey slice("Monkey D. Luffy", 10, 15) // Ouput: Luffy slice("●●●●●●●●●●",0,6) + slice("○○○○○○○○○○",0,6) // Output: ●●●●●○○○○○

The length() function outputs a number that corresponds to the length of a string.

Full reference: length

length("Monkey D. Luffy") // Output: 15 length("Supercalifragilisticexpialidocious") // Output: 34 length("Doctor Doom") // Output: 11

The format() function formats its argument as a string. It accepts all data types, including dates, Booleans, numbers, and even strings.

Full reference: format

format(4) // Output: 4 (as a string) format(5+5) // Output: 10 (as a string) format(true) // Output: true (as a string) format(5>4) // Output: true (as a string) format(now()) // Output: June 20, 2022 2:23 PM (changes with now()'s value) "There are " + format(10) + " Straw Hat members." // Output: There are 10 Straw Hat members.

The toNumber() function converts its argument to a number if it can do so. It is useful for converting strings, Booleans, and dates to numbers.

Full reference: toNumber

toNumber("42") // Output: 42 (number) toNumber(true) // Output: 1 toNumber(false) // Output: 0 toNumber(5>3) // Output: 1 toNumber(now()) // Output: 1655757000000 (changes with now()'s value)

The contains() function tests whether the first argument contains the second argument. It only accepts strings (or nested functions that output strings).

Full reference: contains

contains("Monkey D. Luffy", "Luffy") // Output: true contains("Monkey D. Luffy", "keyLuf") // Output: false // Invalid contains(true, "true") // Error: Type mismatch true is not a Text.

The replace() function searches a string for a pattern (which can be a regular expression), and replaces the first match it finds with another string.

For replace(), replaceAll(), and test(), you may also want to refer to my full guide on using regular expressions in Notion.

Full reference: replace

replace("Pogo","Po","Dog") // Output: Doggo // Matches the first occurrance, unless otherwise specified replace("Dogs Dogs Dogs","Dogs","Cats") // Output: Cats Dogs Dogs // $ tells the regex engine "start from end of line and work backwards" replace("Dogs Dogs Dogs","Dogs$","Cats") // Output: Dogs Dogs Cats // Matches are case-sensitive replace("thomas","t","T") // Output: Thomas // You can use brackets [] to create a set of characters, // any of which will be matched replaceAll("thomas", "[Tt]homas", "Megatron") // Output: Megatron // You can also create a group with () and then use the | (OR) operator replaceAll("thomas", "(T|t)homas", "Megatron") // Megatron // Accepts regex metacharacters, such as "\\b" which denotes "word boundary". // Without \\b, this would output "Thwas is Sparta" replace("This is Sparta","\\bis\\b","was") // Output: This was Sparta

The replaceAll() function searches a string for a pattern (which can be a regular expression), and replaces ALL matches it finds with another string.

Full reference: replaceAll

replaceAll("Dogs Dogs Dogs","Dogs","Cats") // Output: Cats Cats Cats // Matches are case-sensitive replaceAll("Dogs dogs Dogs","Dogs","Cats") // Output: Cats dogs Cats // You can use brackets [] to create a set of characters, // any of which will be matched replaceAll("Dogs dogs Dogs", "[Dd]ogs", "Cats") // Output: Cats Cats Cats // You can also create a group with () and then use the | (OR) operator replaceAll("Dogs dogs Dogs", "(D|d)ogs", "Cats") // Cats Cats Cats // Accepts regex metacharacters, such as "\\b" which denotes "word boundary". // Without \\b, this would output "Thwas was Sparta" replaceAll("This is Sparta","\\bis\\b","was") // Output: This was Sparta // replaceAll() is a great way to count elements in a string. // Do this by using a regular expression to remove all characters // except the commas that separate the elements (see the example // database below for an in-depth look at this) replaceAll("Dog, Cat, Monkey, Bat, Gorilla","[^,]","") // Output: ,,,, // Apply length() + 1 to get the count!

The test() function allows you to test whether a string contains a substring, the latter of which can be a regular expression. If it does, the function returns true.

Full reference: test

test("Monkey D. Luffy", "Luffy") // Output: true // test() is case-sensitive test("Monkey D. Luffy", "luffy") // Output: false // You can use brackets [] to create a set of characters, // any of which will be matched test("Monkey D. luffy", "[Ll]uffy") // Output: true // You can also create a group with () and then use the | (OR) operator test("Monkey D. luffy", "(L|l)uffy") // Output: true

The empty() function returns true if its argument is empty, or has a value that equates to empty – including 0 and false.

Full reference: empty

empty("") // Output: true empty(0) // Output: true empty(false) // Output: true // Assume a row where the Name property is currently blank empty(prop("Name")) // Output: true // Assume a row where the Name property contains text not empty(prop("Name")) // Output: true // The same result can be accomplished with conditional operators // (Assume the Name property contains text in this row) empty(prop("Name")) ? false : true // Output: true

The abs() function calculates the absolute value of a number.

Full reference: abs

abs(-42) // Output: 42 abs(42) // Output: 42

The cbrt() function returns the cube root of its argument. cbrt() accepts only numbers.

Full reference: cbrt

cbrt(8) // Output: 2 cbrt(64) // Output: 4 // Total surface area of cube with Volume 300m³ // using formula 6a², where a = edge length 6 * cbrt(300)^2 // Output: 268.88428479343

The ceil() function returns the smallest integer that is greater than or equal to its argument.

Full reference: ceil

ceil(4.2) // Output: 5 ceil(3.845) // Output: 4 ceil(4) // Output: 4 // Calculate the donated change in a round-up donation // Assume prop("Subtotal") is $5.34 ceil(prop("Subtotal")) - prop("Subtotal") // Output: $0.66

The exp() function allows you to raise Euler’s Number e (the base of the natural logarithm) to a higher power and get the output, where the argument is the exponent of e.

Full reference: exp

exp(2) // Output: 7.389056098931 exp(5) // Output: 148.413159102577 e^5 // Output: 148.413159102577 exp(ln(5)) // Output: 5 ln(exp(5)) // Output 5

The floor() function returns the largest integer that is less than or equal to its argument.

Full reference: floor

floor(4.2) // Output: 4 floor(3.845) // Output: 3 floor(4) // Output: 4

The ln() function returns the natural logarithm of a number.

Full reference: ln

ln(20) // Output: 2.995732273554 ln(e) // Output: 1

The log10() function returns the base-10 logarithm of a number.

Full reference: log10

log10(1000) // Output: 3 log10(10) // Output: 1

The log2() function returns the base-2 logarithm of a number.

Full reference: log2

log2(64) // Output: 6 log2(2) // Output: 1

The max() function returns the greatest of one or more numbers. max() accepts only numbers or properties that output numbers (it will not auto-convert Booleans).

Full reference: max

max(3,5,4) // Output: 5 // Assume prop("Num") contains 20 max(prop("Num"),13,5) // Output: 20 // Other data types must be converted to number max(1,+true,+"3",9) // Output: 9 // Here, the + operator (unaryPlus) is used to convert // true and "3" to numbers.

The min() function returns the smallest of one or more numbers. min() accepts only numbers or properties that output numbers (it will not auto-convert Booleans).

Full reference: min

min(4,1,9,-3) // Output: -3 // Assume prop("Num") contains 3 max(prop("Num"),13,5) // Output: 3 // Other data types must be converted to number min(3,8,+false) // Output: 0 // Here, the + operator (unaryPlus) is used to convert // false to a number (0)

The round() function rounds its argument to the nearest integer (whole number).

Full reference: round

round(4.5) // Output: 5 round(4.49) // Output: 4 round(-4.49) // Output: -4 round(-4.5) // Output: -4 round(-4.51) // Output: -5 // Round to two decimal places round(4.158015*100)/100 // Output: 4.16 // Round to three decimal places round(5145.018394*10000)/10000 // Output: 5145.0184

The sign() function returns the sign of its argument. It indicates whether its argument is positive, negative, or zero.

Full reference: sign

sign(-5) // -1 sign(5) // 1 sign(0) // 0 sign(+"-1") // -1

The sqrt() function returns the square root of its argument. sqrt() accepts only numbers.

Full reference: sqrt

sqrt(16) // Output: 4 sqrt(100) // Output: 10 sqrt(73-3^2) // Output: 8

The start() function returns the start date from a date range. It accepts a single date argument.

Full reference: start

// Assume a property "Date" exists, with // a row value of June 23, 2022 → June 27, 2022 start(prop("Date")) // Outpuut: June 23, 2022

The end() function returns the end date from a date range. It accepts a single date argument.

Full reference: end

// Assume a property "Date" exists, with // a row value of June 23, 2022 → June 27, 2022 end(prop("Date")) // Outpuut: June 27, 2022

The now() function returns the current date and time in your local timezone. now() accepts no arguments.

Full reference: now

now() // Output: June 23, 2022 12:30 PM (at time of writing)

The timestamp() function converts a date argument into its corresponding Unix timestamp (also known as Unix Time or Epoch Time), which is a number.

Full reference: timestamp

timestamp(now()) // Output: 1656012120000 (will change with the value of now()

The fromTimestamp() function converts a Unix timestamp into a date.

Full reference: fromTimestamp

// Notion will express this date in your local time zone, so it // may look different if you try this formula out.hin fromTimestamp(1656012840000) // Output: June 23, 2022 7:34 PM (UTC)

The dateAdd() function accepts a date argument and adds to it, returning a new date.

It requires three arguments in the following order:

  1. A date (must be an actual date data type)
  2. A number
  3. A unit

Accepted units include:

  • “years”
  • “quarters”
  • “months”
  • “weeks”
  • “days”
  • “hours”
  • “minutes”
  • “seconds”
  • “milliseconds”

Full reference: dateAdd

// Assume a property called "Date" with a current row value // of June 1, 2022 dateAdd(prop("Date"),3,"months") // Output: September 1, 2022 dateAdd(prop("Date"),5,"days") // Output: June 6, 2022

The dateSubtract() function accepts a date argument and subtracts from it, returning a new date.

It requires three arguments in the following order:

  1. A date (must be an actual date data type)
  2. A number
  3. A unit

Accepted units include:

  • “years”
  • “quarters”
  • “months”
  • “weeks”
  • “days”
  • “hours”
  • “minutes”
  • “seconds”
  • “milliseconds”

Full reference: dateSubtract

// Assume a property called "Date" with a current row value // of June 1, 2022 dateSubtract(prop("Date"),3,"months") // Output: March 1, 2022 dateSubtract(prop("Date"),5,"days") // Output: May 27, 2022

The dateBetween() function returns the amount of time between two dates, based on a specified unit of time.

The function returns a number, and requires three arguments in the following order:

  • Date 1 (must be a date data type)
  • Date 2 (must be a date data type)
  • A unit

Accepted units include:

  • “years”
  • “quarters”
  • “months”
  • “weeks”
  • “days”
  • “hours”
  • “minutes”
  • “seconds”
  • “milliseconds”

Full reference: dateBetween

// Assume now() == June 23, 2022 and Date == June 1, 2022 dateBetween(now(),prop("Date"),"days") // Output: 22 // Assume now() == June 23, 2022 and Date == June 30, 2022 dateBetween(now(),prop("Date"),"days") // Output: -6 // Assume now() == June 23, 2022 and Date == December 25, 2022 dateBetween(now(),prop("Date"),"months") // Output: -6

The formatDate() function formats a date as a string using the Moment standard time format.

Full reference: formatDate

formatDate(now(), "MMMM DD YYYY") // Output: June 24 2022 formatDate(now(), "dddd, MMMM DD, YYYY hh:mm A zz") // Output: Friday, June 24, 2022 10:45 AM MDT formatDate(now(), "[Month of] MMMM, YYYY") // Output: Month of June, 2022

Good to know: formatDate() uses Moment.js for date formatting.

The minute() function returns an integer (number) between 0 and 59 that corresponds to the minute of its date argument.

Full reference: minute

minute(now()) // Output: 25 (When current time was 11:25 AM) // Assume a propety called Date with a current date of June 24, 2022 11:29 AM minute(prop("Date")) // Output: 29

The hour() function returns an integer (number) between 0 and 23 that corresponds to the hour of its date argument.

Full reference: hour

hour(now()) // Output: 11 (When current time was 11:25 AM) // Assume a propety called Date with a current date of June 24, 2022 11:29 AM hour(prop("Date")) // Output: 11

The day() function returns an integer (number) between 0 and 6 that corresponds to the day of the week of its date argument:

  • 0 = Sunday
  • 1 = Monday
  • 2 = Tuesday
  • 3 = Wednesdy
  • 4 = Thursday
  • 5 = Friday
  • 6 = Saturday

Full reference: day

day(now()) // Output: 5 (when now() = June 24, 2022) // Assume a propety called Date with a current date of June 1, 2022 day(prop("Date")) // Output: 3

The date() function returns an integer (number) between 1 and 31 that corresponds to the day of the month of its date argument.

Full reference: date

date(now()) // Output: 24 (when now() = June 24, 2022) // Assume a propety called Date with a current date of June 1, 2022 11:29 AM date(prop("Date")) // Output: 1

The month() function returns an integer (number) between 0 and 11 that corresponds to the month of its date argument.

Full reference: month

month(now()) // Output: 5 (when now() = June 24, 2022) // Assume a propety called Date with a current date of Jan 1, 2022 month(prop("Date")) // Output: 0

The year() function returns an integer (number) that corresponds to the year of its date argument.

Full reference: year

year(now()) // Output: 2022 (When now() = June 24, 2022) // Assume a propety called Date with a current date of June 24, 2022 year(prop("Date")) // Output: 2022

The id() function returns the current row’s page ID, which is a unique string. id() accepts no arguments.

Full reference: id

// Page URL: <https://www.notion.so/thomasfrank/id-c5d67d15854744869cc4a062fb7b1377> id() // Output: c5d67d15854744869cc4a062fb7b1377

Here a few useful tips for working more effectively with formulas:

Full reference: Writing Complex Formulas in VS Code

You can write formulas in a text editor like VS Code; this will allow you to use indentation, multiple lines, and comments.

When you need to compress your formula for pasting into Notion, simply do a search-and-replace.

Search for the following regular expression:

(\n[ ]{2,}|\n|[/]{2}[^\n]*)
  1. Copy and paste your formula. We’ll compress one of the copies, leaving the other as an easy-to-read reference.
  2. Open the find and replace window with Ctrl/⌘ + F and paste the expression into the find field.
  3. Paste in the expression above.
  4. Click the Use Regular Expression button.
  5. Select the entirety of your formula (just one of the copies)
  6. Click the Find in Selection button.
  7. Ensure the Replace field is blank.
  8. Click the Replace All button.

Full reference: Return Null/Empty Values in Formulas

To return an empty string:

""

To return an empty number:

toNumber("")

To return an empty date:

fromTimestamp(toNumber(""))

There is no possible null/empty state for Booleans/Checkboxes. However, you can convert Booleans to strings with format in order to create a setup where true/false/empty is possible:

// Assume "Checkbox" is a Boolean/Checkbox property. // Invalid; will throw a Type Mismatch error: if( 1 > 2, prop("Checkbox"), "") // Valid. Will output "true", "false", or an empty value. if( 1 > 2, format(prop("Checkbox")), "")

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About the Author

My name is Thomas Frank, and I'm a Notion-certified writer, YouTuber, and template creator. I've been using Notion since 2018 to organize my personal life and to run my business and YouTube channel. In addition to this formula reference, I've created a free Notion course for beginners and several productivity-focused Notion templates. If you'd like to connect, follow me on Twitter.

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