Your Second Brain, Entirely in Notion.
Ultimate Brain brings tasks, projects, notes, and goals seamlessly together in Notion - creating a truly all-in-one second brain.
🧠 One Place for Everything.
Tired of cobbling together multiple apps to form your "second brain"? Me too. Ultimate Brain lets you capture and organize everything inside of Notion - turning it into a truly all-in-one workspace.
Ultimate Brain comes with the most advanced version of the Ultimate Tasks template built-in, letting you create sub-tasks, recurring tasks, priority levels – and even do advanced GTD®-style processing.
The Notes dashboard lets you capture notes, favorite them, and organize them easily.
You can also create Projects, which can collect both tasks and notes – giving you a single dashboard where you can see everything related to your project.
Best of all, everything can be seamlessly organized using the P.A.R.A. organization method made famous by Tiago Forte and his Building a Second Brain course.
📝 Capture Anything Instantly
Your second brain should make it easy and fast to capture anything, no matter where you are.
Ultimate Brain does that.
The built-in Quick Capture view lets you capture tasks and notes, then intelligently sends them off to a Process dashboard, keeping itself clean and minimalistic.
You can even capture Fleeting Notes, which archive themselves after a month.
👷♂️ Manage Your Projects
Using Notion’s database magic, Ultimate Brain turns every project into a hub where you can manage tasks and notes related to that project.
No more jumping back and forth between a project management app and a note-taking app. It’s all here, all in one place.
You can even pull in other notes from around your workspace using Ultimate Brain’s unique “Pulls” feature – check out the Interior Design notes I’ve pulled in this example screenshot.
🧹 Cut Out the Clutter (Automatically)
A second brain only works if you trust it and want to use it – and you’ll only want to use it if you can keep the clutter and bloat to a minimum.
Ultimate Brain comes with a smart Archive where anything can be sent. If something isn’t relevant to you, archive it – it’ll stay out of your hair, but be safely in the Archive if you ever need it again.
You’ll even find a few automatic archiving features – such as Fleeting Notes and Cold Tasks.
📚 Built-In P.A.R.A. Organization
Organize everything in your life with Tiago Forte's P.A.R.A. method - Projects, Areas, Resources, and Archives. Built right into Ultimate Brain.
Tiago Forte’s well-known Building a Second Brain course organizes everything in your second brain using four categories:
- Projects – multiple tasks linked to a goal
- Areas – spheres of activity with a standard to be maintained
- Resources – topics or themes of ongoing interest
- Archive – inactive or no-longer-relevant items
Ultimate Brain is built to support P.A.R.A. organization right out of the box – and even improves on the method.
Using Notion’s database magic, Areas can contain both Projects and Resources, creating hyper-useful dashboards for each main area of your life.
Of course, you’re free to create Projects and Resources outside of your Areas as well.
Do you love David Allen's GTD® method for processing tasks and notes? No problem - Ultimate Brain comes with a robust GTD®-style dashboard.
If you love David Allen’s classic Getting Things Done® method for organizing tasks, notes, and anything else that comes into your life, then you’ll love Ultimate Brain.
The built-in Process dashboard collects every task and note that hits your inbox.
When processing your tasks, you can add them straight to all the classic lists – Do Next, Calendar, Delegated, Someday, and Snoozed (A.K.A. the “tickler file”).
Don’t want to use GTD®? No problem – it’s a totally optional workflow in Ultimate Brain. You can choose to skip it and simply add tasks to Projects and give them due dates.
World-Class Tutorials and Support
It's dangerous to go alone! Fortunately, you won't have to.
Ultimate Brain includes world-class tutorials, help docs, a full demo template with example content, and a support community where you can get your questions answered by a team of Notion experts.
The complete beginner’s tutorial includes everything you need to learn the ins and outs of Ultimate Brain… and maybe become an accidental Notion expert in the process. It includes:
- Written guides for every part of the template
- Deep integration with the Ultimate Brain Demo, so you can explore as you learn
- 29 video tutorials totaling 5 hours of content
Seriously, our tutorials are so good that they may as well be an advanced Notion course. You’ll even find tutorials that show you how to build your own add-on sections.
Buy Ultimate Brain
No fuss, no monthly fees. Ultimate Brain is a one-time purchase, which also gets you lifetime access to tutorials and our support community.
Ultimate Brain for Notion
All Ultimate Brain features
Tutorials and documentation
Access to an exclusive support community on Circle
🎥 Are you a content creator? Check out the Ultimate Brain + Creator's Companion Bundle.
What People Are Saying
Frequently Asked Questions:
Ultimate Brain is a complete productivity system for Notion. It is a general tool that combines notes, tools, project, and goals, helping you to plan and organize your life. It’s also focused primarily on personal productivity.
Creator’s Companion is a template that completely replicates the advanced content planning system my team and I use for planning, researching, scripting, and project-managing all of my content across YouTube, blogs, and social media. It is a template specifically made for content creators, and contains many features and workflows intended to assist the content-creation workflow – Channel pages, idea capture & validation, a Sponsor tracker, etc.
There’s also a bundled edition that fully integrates the two templates (and gets you a great discount vs. buying both separately).
If you’ve purchase either template in the past, you’ll be able to buy the other at the discounted bundle pricing from a special link inside our Circle community!
Simply put: Ultimate Tasks is a standalone task manager for Notion. Ultimate Brain is a complete productivity system for Notion with all of the features from Ultimate Tasks + many more.
Ultimate Tasks is a free task + project manager template I’ve offered since 2020. It is included inside of Ultimate Brain, supercharged with additional features:
- Advanced GTD®-style task processing and Smart Lists (Do Next, Delegated, Snoozed, & Someday)
- Integration with Notes – especially in Projects, where you can see tasks and notes related to your project all in one place
Ultimate Brain’s task manager contains all the latest features from Ultimate Tasks, including our advanced recurring task features (which can be automated!).
Yep, and pretty easily! Our support community contains a tutorial showing the exact, step-by-step process.
Nope! Everything in Ultimate Brain will work flawlessly on Notion’s free plan.
In Notion, any page can be made publicly available on the internet. It can also be set up so that others can duplicate it – i.e. add a copy of it into their own workspace.
Ultimate Brain is an expansive template which contains multiple pages and databases.
When you duplicate Ultimate Brain into your own workspace, you’ll have an exact copy of it that you can then start using.
Absolutely. However, because this is a Notion template, you’re literally copying it into your own workspace.
This means that updates won’t automatically apply to your version of Ultimate Brain. For that reason, each update includes a detailed video upgrade guide which will show you exactly how to make any changes I’ve made to the template.
Absolutely! Ultimate Brain is a Notion template, which means it becomes yours the moment you add it to your workspace. From then on, you can make any tweaks that you want. (Just please don’t share it with others, as it’s a paid template and part of my livelihood!)
However, be aware that making changes to the template may make it harder for you to integrate any updates that I make to the template down the road. I create detailed upgrade guides for all changes, but they can only show how to make those changes from a common starting point.
When you buy Ultimate Brain, you’ll be automatically added to an exclusive Circle community where you’ll find tutorials and documentation. You’ll also be able to ask questions, make suggestions, and interact with me and other people using Ultimate Brain.
Yes, 100%. All transactions go through Gumroad, which uses secure encryption and doesn’t store your payment details. I never receive or see that information.
30-day refunds are available, minus PayPal fees if PayPal is used for payment.
Please read the details here as PayPal makes this complicated.
I’ve worked incredibly hard to make Ultimate Brain the absolute best productivity system/second-brain for Notion. I also do my best to answer support requests in a timely manner – so please, reach out if you’re stuck!
However, if you’re still not satisfied after asking for support, I’ll happily refund your money within 30 days of purchase. You can simply reply to the email confirmation you get after purchase to request one.
Important note: Full refunds are available only if you use Gumroad’s default payment gateway. If you choose to pay with PayPal, note that PayPal does not refund the seller’s fee they take when product refunds are sent.
Therefore, if you use PayPal and request a refund, I can only refund the amount you paid minus the PayPal fee.
Many other template makers simply do not offer refunds on their products, since they cannot be “returned” and access cannot be revoked. I believe in offering refunds, but I can’t take an actual loss in income from them.
Therefore, if you would like the option of a 100% full refund, you must use Gumroad’s payment option when purchasing instead of PayPal.
Yes, but you should understand Notion’s limitations before doing so.
Ultimate Brain is primarily intended for personal productivity. That’s how I’m marketing it, and its design is entirely built around allowing you to create your own all-in-one second brain in Notion.
You can use it with a team, however, it will be very difficult to use it for both team and personal purposes unless you’re ok with your team potentially seeing your personal tasks/notes.
One of Notion’s main limitations at this point in time is that we can’t restrict access to a databases based on filter criteria.
This means you can’t set up a permission like, “Only let my editor see database rows assigned to them.”
You can set up a filtered view that only shows these rows, but you can’t actually prevent them from seeing other rows unless you edit the permission settings of individual pages.
Currently, you must set permissions for people/groups at the database level, or the individual page level.
This means anyone with permission to see a database could simply make a new Linked View of that database, which would have no filters by default. This would let them see every row (except those with individually-set restricted permissions).
Ultimate Brain uses central “main” databases: Tasks, Projects, Notes, etc.
In most parts of the system you’ll actually use, you’ll see filtered views of these databases – e.g. a view of the Tasks database only showing the Tasks that are associated with a specific Project (you’d see this in the Project’s page).
But since it uses these main databases, you’d have to give your team access to the whole database in order to let them work with it.
Upshot: Currently, using one copy of Ultimate Brain for personal + team uses means your team will be able to see your personal tasks/notes/etc.
Notion may roll out an update in the future which would allow for true permissions to be set at the filtered-view level, which would fix this issue. But for now, you’ll need to either:
- Accept this privacy compromise
- Use separate copies of Ultimate Brain for personal and team uses.
Yes – all digital products sold to EU customers are required to include a VAT charge, and Gumroad (my payment processor) automatically calculates this charge.
However! If you have a business with a valid VAT number, you can get that VAT charge refunded after purchase. See this Gumroad support article for details.
Note: GTD® and Getting Things Done® are registered trademarks of the David Allen Company. Ultimate Brain is not affiliated or endorsed by the David Allen Company.