In this lesson, we’ll cover a relatively small in scope but potentially huge in impact feature: Suggestion mode. This lets us work re-work a document without actually editing it – leaving suggestions that can be individually approved or rejected.
If you’re a heavy user of Google Docs or Microsoft Word, you might be already familiar with this feature. Let’s dive in!
Copy link to headingHow to Add
To enter Suggestion mode, we can either:
- Click suggest edits from the top-right three-dot menu (which you’re already familiar with)
- Select any text in a text block and click on this little icon: [Suggest edits icon]
Once you’re in suggested edits mode, everything you add, remove, or change on the Notion page you have enabled it on will be underlined and colored in blue to singify its suggested status.
If you remove some text, it will not immediately get deleted – rather crossed over. When in this mode, you’re able to make
When in Suggested Edits mode, you’ll only be able to add new text blocks – since the suggestion feature only works with text. If you want to add any further blocks, such as images or tables, you’ll need to exit Suggested mode first.
Copy link to headingHow to respond
Suggested Edits appear a bit like Inline Comments do – you’ll see a little icon next to every block that had any suggested edits made to it, as well as see all suggestions in the Comments sidebar that we talked about two lessons ago.
Once a suggested edit is made by a user, any user that has edit access to that page can click on that edit and either approve or reject it. Approving will “bake in” the edit and remove the suggestion, and rejecting will revert the text to its original version.
As you click on a Suggested Edit, you’ll notice that we can reply to those edits like we can to comments, which means that we can also hold discussions right within a suggested edit – which is useful for collaborating on copy, or anytime wording really matters.
Keep in mind that if you delete some text while in Suggesting mode, then approving such an edit will actually delete that text. If you want to keep it – reject that edit.
Copy link to headingSuggest mode quirks + when to use
From my experience, suggestion mode works well, unless you use text commands such as ctrl/cmd + c, v, z (copy, paste, undo) – that’s when it can sometimes get a little bit wonky, as in not always paste the entire text into suggested mode – sometimes there might some weird hiccups, but all that can be fixed by manual touch-ups.
Personally, I do like to use Suggested Edits when reviewing any important document, such as a video script, or marketing copy for my website where every word needs to be dialed in. Like I said in the intro – small but very neat feature!
Now, let’s talk about Edit History & Trash.