The Tags database stores all of your tags. (Here’s how to find it in your template)
Tags can have different types, with the primary types being Area and Resource. Tags of these types are used to enable PARA Method organization in Ultimate Brain.
Below you’ll find a reference guide for all database templates and properties in the Tags database. Properties are in alphabetical order.
Note: In versions of Ultimate Brain released prior to November 2024, this database is called Areas/Resources.
Database Templates
These are the database templates that can be found in this database. Refer to our guide on working with database templates if you’d like to edit them or create new ones.
Area
This template is used to create Areas when practicing the PARA method for life organization. Areas display many things, including:
- Projects
- Notes
- Web Clips (notes with either a URL or the “Web Clip” Type)
- People
- Goals
- Sub-Tags (found in the Sub-Tags relation, displayed minimally under that the page title)
Resource
This template is used to create Resources when practicing the PARA method for life organization. Resources display:
- Notes
- Web Clips (notes with either a URL or the “Web Clip” Type)
Entity
This template is used to create Entities – Tag pages that are useful for organizing information by its type rather than topic – e.g. “Apps”, “Essays”, “Manuals”, etc. Its page content is funcitonally equivalent to Resources, displaying:
- Notes
- Web Clips (notes with either a URL or the “Web Clip” Type)
Properties
Archived
Type: Checkbox
If checked, this Tag will be archived. It will disappear from all main dashboards in Ultimate Brain and show up in the Archived Tags view in the Archive.
Favorite
Type: Checkbox
If checked, this Tag will display in the Favorites section within Tags views.
Goals
Type: Relation
Any goals associated with this Tag.
This Relation property connects to the Tag Relation property in the Goals database.
This property is best used on Tag pages with the Area type (with the Area database template applied).
Latest Activity
Type: Formula
Returns the date and time of the latest activity in the Tag – including edits to its directly as well as changes to notes, tasks, and projects.
Used for allowing Tags to be sorted by Latest Activity in certain views.
lets(
projectActivity,
prop("Projects").map(current.prop("Latest Activity")).sort().reverse(),
noteActivity,
prop("Notes").map(current.prop("Updated")).sort().reverse(),
editedList,
[prop("Last Edited Time")],
concat(projectActivity, noteActivity, editedList).sort().reverse().first()
)
Code language: JavaScript (javascript)Latest Note
Type: Formula
Fetches the note within this Tag that was most recently updated.
prop("Notes")
.filter(current.prop("Archived") == false)
.sort(current.prop("Updated"))
.reverse()
.first()
Code language: JavaScript (javascript)Name
Type: Title
The name of the Tag.
Note Count
Type: Formula
Displays the number of non-archived notes associated with this Tag.
lets(
count,
prop("Notes").filter(current.prop("Archived") == false).length(),
plural,
count == 1 ? " " : "s",
count + " note" + plural
).style("c","b","blue","blue_background")
Code language: JavaScript (javascript)Notes
Type: Relation
Any notes associated with this Tag. This Relation property connects to the Tag Relation property in the Notes database.
Parent Tag
Type: Relation
This Tag’s parent. This Relation property connects to the Sub-Tags Relation property in this database.
People
Type: Relation
Any People records associated with this Tag. Best used to associate People with Tags that have the Area type when practicing PARA organization.
This Relation property connects to the Tags Relation property in the People database.
Projects
Type: Relation
Any projects associated with this Tag. This Relation property connects to the Tag Relation property in the Projects database.
It’s best to use this relation with Tag pages that have the Area type and Area database template applied.
Pulls
Type: Relation
Projects that have pulled this Tag in order to display its notes within the project’s Pulled Notes section. This Relation property connects to the Pulled Tags Relation in the Projects database.
Sub-Tags
Type: Relation
Sub-Tags underneath this Tag. This Relation property connects to the Parent Tag Relation property in this database.
Example use: Set Resource pages to be “within” an Area page.
Tag Projects
Type: Formula
Displays a label with the number of active projects within this Tag, if there are any.
Best used with Tag pages that have the Area type.
lets(
count,
prop("Projects").filter(current.prop("Status") == "Doing" or current.prop("Status") == "Ongoing").length(),
ifs(
count > 0,
(
count + " Active Project" + ifs(count != 1, "s")
).style("b","c","green","green_background")
)
)
Code language: JavaScript (javascript)Type
Type: Status
Allows you to give this page a specific tag type.
If you practice PARA, you’ll usually want to choose Area or Resource. You can also use the Entity option to build meta-collections, such as “Essays”.
You should also choose the corresponding page Template in the page body below.
| Name | Description |
|---|---|
| Group: To-do | |
| Group: In progress | |
| Entity | “Entity” is useful for building meta-collections in your second brain, such as “Essays” or “Apps”. It’s not part of PARA. It’s often useful to apply both a Resource and an Entity tag to a page – e.g. “Programming” as a topical Resource and “App” as an Entity. |
| Area | In the PARA Method, an Area is an “ongoing sphere of responsibility”. Areas represent the main categories of your life – Home, Work, School, Health, etc. They may have Notes, Projects, Goals, and even sub-Tags (such as a Resource). |
| Resource | In the PARA Method, a Resource is a “topic or interest that may be useful in the future”. Resource is the default Type within the Tags database. Use Resources to organize Notes about a specific topic or subject. |
| Group: Complete | |