The Notes database stores all of your notes and web clips. It’s the primary database that drives note-taking and research in Ultimate Brain. (Here’s how to find it in your template)
Below you’ll find a reference guide for all database templates properties in the Notes database. Properties are in alphabetical order.
Note: In versions of Ultimate Brain released prior to November 2024, this database is called All Notes.
Copy link to headingDatabase Templates
These are the database templates that can be found in this database. Refer to our guide on working with database templates if you’d like to edit them or create new ones.
Copy link to headingJournal: [Date]
This template is used for daily journal entries. It allows you to plan and review your day, manage tasks, and write a free-form journal entry.
Copy link to headingWeek Journal: [Date]
This template is used for weekly planning. Used primarily in the My Week page for Weekly Planning, it allows you to plan your work, review the previous week, and manage tasks.
Copy link to headingMeeting: [Date]
This template gives you a helpful starting point for recording meeting notes.
Copy link to headingNote with Tasks
This is a simple template that comes with a tasks view.
Copy link to headingProperties
Copy link to headingAI Cost
Type: Number
Used for voice notes captured and transcribed with Thomas Frank’s Voice Notes to Notion workflow.
Displays the total cost of the workflow run, including transcription and summarization costs from all involved AI models.
Copy link to headingArchived
Type: Checkbox
Check this to archive this note. Archived notes are removed from all main locations in Ultimate Brain and go to the Archived Notes section of the Archive page.
Copy link to headingCreated
Type: Created Time
The date and time this note was created.
Copy link to headingDuration
Type: Formula
Uses the Duration (Seconds) number property to display the duration of a captured voice note in HH:MM:SS format.
prop("Duration (Seconds)").empty() ? "" :
lets(
hour,
floor(prop("Duration (Seconds)") / 3600),
minute,
floor((prop("Duration (Seconds)") % 3600) / 60),
second,
floor(prop("Duration (Seconds)") % 3600 % 60),
[
hour < 10 ? "0" + hour : hour,
minute < 10 ? "0" + minute : minute,
second < 10 ? "0" + second: second
]
).join(":")
Code language: JavaScript (javascript)Duration (Seconds)
Type: Number
The duration of a voice note captured and transcribed with Thomas Frank’s Voice Notes to Notion workflow.
This duration is expressed in seconds, and is later formatted in the Duration formula property.
Copy link to headingFavorite
Type: Checkbox
Check this to mark a note as a Favorite, and have it show in the Favorites section of Notes views.
Copy link to headingImage
Type: Files
An image file associated with this note.
Copy link to headingName
Type: Title
The title of the note.
Copy link to headingNote Date
Type: Date
This property allows you to manually set a date for this note. Useful for Meeting notes and Journal entries, which may need a different date than the read-only Created date.
Copy link to headingPeople
Type: Relation
Any People records related to this note. Used most often with the Meeting Notes template, or when creating an interaction log with one or more people.
Copy link to headingProject
Type: Relation
The Project to which this note is directly related – i.e. its content is explicitly part of the project.
If you’d like to associate reference materials to a project, you may want to use the Pulls property instead.
Copy link to headingProject Archived
Type: Rollup
Displays whether or not the project related to this note (if there is one) is archived.
Copy link to headingProject People
Type: Rollup
Shows any People records associated with this note’s Project (if it has one). Used in People pages.
Copy link to headingProject Tag
Type: Rollup
If this note is related to a Project within the Project relation property, this will show that Project’s Tag (if it has one).
Copy link to headingPulls
Type: Relation
This Relation property shows Projects that have “pulled” this note in as reference material.
Pulls are notes that aren’t directly related to a project, but that may provide helpful context and reference info.
Copy link to headingReview Date
Type: Date
Useful for planning a date in the future on which to review this note – e.g. mid-November for a holiday gift-planning note.
The Calendar view in the All Notes source database uses this property, allowing you to add it to Notion Calendar.
Copy link to headingRoot Tag
Type: Rollup
If this note is related to a Tag that has a Parent Tag, this will show that Parent Tag.
Copy link to headingTag
Type: Relation
The Tag(s) to which this note is related.
Copy link to headingTag Pulls
Type: Rollup
If this note is part of a Tag that has been pulled into a Project, that project will be displayed here for reference purposes.
See the Pulls property description for more info.
Copy link to headingType
Type: Select
Allows you to tag your notes with a Type. Useful in Tag pages, within the By Type view.
| Name | Description |
|---|---|
| Journal | N/A |
| Meeting | N/A |
| Web Clip | N/A |
| Lecture | N/A |
| Reference | N/A |
| Book | N/A |
| Idea | N/A |
| Plan | N/A |
| Recipe | N/A |
| Voice Note | N/A |
| Daily | N/A |
URL
Type: Url
A URL associated with this note. Most commonly used for web clips/captures taken with Flylighter (our web clipper) or the Notion web clipper.
Copy link to headingURL Base
Type: Formula
The base domain of this note’s URL property.
prop("URL")
.replace("[^]*//", "")
.split("/")
.first()
Code language: JavaScript (javascript)URL Icon
Type: Formula
Simply displays a small, clickable icon that links to this page’s URL, if it exists. If the page doesn’t have a URL, this will be empty.
Useful for making Web Clips clickable in condensed list views of Resources and Notes views (e.g. Side Peek, mobile).
if(
empty(prop("URL")),
"",
"🔗".style("c", "gray_background").link(prop("URL"))
)
Code language: JavaScript (javascript)Updated
Type: Last Edited Time
The base domain of this note’s URL property. Used in the Web Clips section of Resource pages, specifically in the By Site view.
Copy link to headingUpdated (Short)
Type: Formula
A small, styled label displaying how many days have passed since this note was updated. Displayed in the Recents view of the Notes dashboard, among other places.
(dateBetween(now(), prop("Updated"), "days") + "d").style("c","b","blue","blue_background")
Code language: JavaScript (javascript)UB + CC Exclusive Properties
The fully-integrated version of Ultimate Brain + Creator’s Companion contains a few exclusive Notes properties that are not found in the standalone version of Ultimate Brain.
Copy link to headingChannel
Type: Relation
Channels to which this note is directly associated. Typically, this will gain relations when you create research notes directly from a Channel page.
Copy link to headingContent
Type: Relation
Content projects related to this note.
This Relation property connects to the Notes Relation property in the Content database.
Copy link to headingContent Keywords
Type: Rollup
This rollups shows any Focus Keywords set on content projects related to this piece of research.
This drives the Related Research view within keyword pages.
Copy link to headingKeywords
Type: Relation
Keywords that are associated with this piece of research. Typically, this property will gain relations when you add research items directly from a keyword’s page.
This Relation property connects to the Notes Relation property in the Keywords database.
Copy link to headingSponsor
Type: Relation
Sponsors that are associated with this piece of research. Typically, this property will gain relations when you add research items directly from a sponsor’s page.